International documentation standards
INAT360 Document Control is an enterprise module for controlled documents — not a separate app. It follows widely used quality and laboratory standards so your organization can demonstrate traceable, approved, and verifiable records.
Standards we align with
Quality management systems
Clause 7.5 — documented information: controlled creation, review, approval, unique identification, revision control, prevention of obsolete use, and retention.
Testing & calibration laboratories
Clause 8.3 — control of records: legible identification, traceability to the activity, protection, retention, and retrieval including authenticity verification.
Controlled document lifecycle
Every document moves through defined states. Only one active revision is valid at a time; older revisions are superseded but remain verifiable.
Draft → Review → Approval → Controlled PDF → Publish → Active → New revision → Supersede → Archive → Retention → Disposal
How INAT360 implements each principle
| Principle | Standard | INAT360 implementation |
|---|---|---|
| Controlled creation | ISO 9001 §7.5 | Document types, numbering rules, and draft revisions with separate source files and controlled PDF. |
| Review before approval | ISO 9001 §7.5.2 | Configurable multi-step review workflow with named reviewers and recorded decisions. |
| Approval before release | ISO 9001 §7.5.2 | Approval steps must complete before publish; controlled PDF required to release. |
| Unique identification | ISO 9001 §7.5.3 | Automatic document numbers (e.g. ADV-SAL-2026-0001) and revision numbers (Rev-1, Rev-2…). |
| Revision control | ISO 9001 §7.5 | Every change creates a new revision — files are never overwritten in place. |
| Prevent obsolete use | ISO 9001 §7.5 | Publishing supersedes the prior active revision; old QR tokens are revoked. |
| Audit trail | ISO 9001 §7.5 | All EDM actions logged in edm_audit_log (submit, review, approve, publish, verify). |
| Traceability & authenticity | ISO/IEC 17025 §8.3 | QR verification page, PDF stamp with approvers, SHA-256 fingerprint, bilingual stamp lines. |
| Retention & disposal | ISO 9001 §7.5 | Retention policies, archived and disposed statuses, compliance registry export. |
| Bilingual records | Regional practice | English and Arabic titles, department names, stamp lines, and verification page (Arabic default). |
Supporting capabilities
- Full-text search including OCR on uploaded files (PDF, DOCX, images).
- Role-based access (edm_module / edm_admin_module) integrated with INAT360 permissions.
- Document sharing with read or edit access for users and departments.
- Configurable stamp design (QR and approval line placement on published PDFs).
- Admin compliance export and analytics dashboard.
Public verification
Anyone with a QR code or link can confirm a published document is authentic, see approval details, and check whether it has been superseded — without signing in.
Open verification page